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Straight Track #81

Part II: Drug & Alcohol Testing

Hoey & Farina
info@felahfd.com 
1-888-425-1212 / 312-939-1212

The following is Part II of a three part series on the new Department of Transportation requirements for Drug & Alcohol Testing. Part II also includes information on how to protect yourself during such testing.

We again wish to recognized Mr. Ray Lineweber, who has allowed us to run the pamphlet he put together on the Title 49 changes. We thank him for the time and effort he has dedicated to the issue. 

Any questions regarding alcohol and drug testing on the railroad can be answered by your local union officers and, alternately, your union designated legal counsel. 


Drug & Alcohol Testing

This material is provided for UTU members, and interested parties, by the Nebraska State Legislative Board (NSLB). Most of the research used for this guidance is found in the amended rule, the final rule, and the discussion of comments for 49 Code of Federal Regulations (CFR) Part 40. The material (408 pages) is posted at www.dot.gov/ost/dapc

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This information is not intended to assist anybody in circumventing a test, but rather to aid in making certain the employees and employer have a comfort level with the manner in which testing is conducted and analyzed. Should there be any questions, please call Ray Lineweber at 402-474-6053 or email to raylineweb@aol.com. PLEASE -- ALWAYS BE PROFESSIONAL. Our goals must be the same. 
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Some “tips”, which are offered in response to previous questions, are as follows:

  • Mouthwash will not give a confirmed Blood and Alcohol Test (BAT) test result. 

  • Over the counter medication, taken as prescribed, will not give a confirmed BAT test result. 

  • Any initial BAT test result of 0.02 or greater shall be confirmed after a 15 minute wait, with a second test. If the result of the 2nd (confirmation) test is less than 0.02, the test result will be reported as negative. 

  • The current regulation [49 CFR 219.201, subpart (b)] states: “No test shall be required in the case of a collision between railroad rolling stock and a motor vehicle or other highway conveyance at a rail/highway grade crossing.” FRA also agrees, in writing, with UTU that testing is not allowed in a collision with a trespasser or pedestrian. 

  • Breath Alcohol testing is a “form” of on-site testing. DOT disallows on-site drug testing in this regulation. Some employers may initiate on-site testing as a “company policy” measure, but cannot use the “on-site” urine test as a final result without confirmation. State statutes would cover the “company policy” test protocols, if the company policy does not have disclaimer following federal protocols.

  • Nebraska statutes 48-1901 to 48-1910 apply to “company policy” testing, when the test is not governed by DOT rules. 

  • Blood Alcohol and Urine Alcohol Tests are not permitted under 49 CFR Part 40.277.

49 CFR PART 40 …Changes 2001

The Department of Transportation (DOT) published the revised drug and alcohol testing rule in December 2000. There are two segments of it. The first is an amended version of 49 CFR Part 40, which became effective January 19, 2001. This addresses issues that enhance fairness and integrity of the process, which needed to be implemented immediately. The second is the “Final Rule” which will become effective on August 1, 2001. 

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On August 1, 2001, the “Final Rule” will completely replace the existing Part 40 (including amendments), any previous guidance, i.e. Program Documents (PD’s), and all interpretations relating to the same subject matter issued previously. 
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A brief synopsis of the major highlights of the amendments and revisions to Part 40 are provided with this informational document.

Summary of Part 40 Amendment – Effective January 18, 2001

  • Laboratories are authorized to conduct validity testing, but shall follow requirements of HHS when doing so (Subpart F)

  • When a primary urine sample has been determined to be substituted or adulterated, the accused employee shall be accorded the opportunity, by the Medical Review Officer (MRO) to have the “split” analyzed at another HHS laboratory (Subpart G). The regulation is silent on who chooses the laboratory or pays for this test. In Nebraska, the Nebraska State Legislative Board offers to pay for the test of the “split”. We have a duty to make certain employees who are innocent are protected from being wronged, with the safeguards we have available through regulation. At the same time, we have a duty to encourage any employee to enter into a substance abuse program, if the employee knows he or she is wrong. 

  • Test results, which result in a finding of adulteration/substitution, require review by a qualified MRO. The employee has the burden to prove the laboratory finding to have entered the body through normal physiological means. A urologist is probably acceptable, but a virtual “demonstration in a controlled environment” to verify the medical explanation, will be needed to convince the MRO (Subpart G). 

  • DOT may institute a Public Interest Exclusion (PIE) to prohibit service agents from participating in DOT Programs, if the service agents have serious noncompliance violations (Subpart R). 

Summary of Part 40 Revised – Effective August 1, 2001

DOT has realigned the drug and alcohol test provisions as found in Part 40, and divided the same into many subparts and appendices. Using a direct question and answer format, the language is specific and directs relevant parties to take detailed actions. 

Employer Responsibilities (the umbrella agencies, i.e. FRA, et al, shall follow these rules)(Subpart B)

  • Employers and service agents (collectors, laboratories, MRO’s) are required to comply with all the provisions of the DOT drug and alcohol testing regulations (40.11). 

  • An employer may contract the drug and alcohol functions to others, but cannot contract away the responsibilities to comply with these regulations. (40.11)

  • DOT employers are required to provide information when requested, in a confidential manner (40.331). 

Collectors (Urine) (Subpart C)

  • Collectors shall be trained (40.31).

  • Collectors must undergo rigid training requirements and proficiency testing (40.33). 

Collection Sites (Subpart D) 

  • Where does the urine collection take place for a DOT Test (40.41).

  • What steps must operators of collections sites take for security of the site (40.43).

Urine Specimen Collections (Subpart E)

  • What are the preliminary steps in the collection process (40.61):

    • Make certain the employee arrives on time or call supervisor seeking the reason for the delay.

    • When the employee enters the collection site, begin the collection process without delay.

    • If an alcohol test is to be conducted, under DOT, the alcohol test is conducted first – there are some exceptions.

    • If employee needs medical attention, do not delay medical attention to collect a specimen.

    • Seek proper ID from the employee, and provide the employee the same, if asked.

    • Explain the procedure to the employee.

    • Ask the employee to remove outer clothing (jacket, hat, coat, etc.) to minimize any tampering allegations. Purse must be left behind, but billfold remains with employee.

    • Provide employee a receipt, if requested for belongings left with the collector.

  • What are the steps prior to the employee providing the specimen (40.63). 

    • Complete Step 1 of the CCF.

    • Instruct employee to wash and dry hands.

    • Select or allow the employee to select a sealed and individually wrapped collection container.

    • Direct the employee to go into the room and provide the sample.

Please also refer to The Urine Specimen Collection Checklist contained herein. 


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